For office moves
Moving offices? Have the new floor bookable on day one.
Build the new floor plan before move day, give every team its zone, and keep it hidden until you're ready. When the doors open, people book a real desk instead of wandering the floor looking for one. Whether you are moving 20 people or 500.
14-day free trial · No credit card required
Rather we build it? Email us the new floor plan and it's ready before your first login.
Straight answer
What does software do for an office move?
Movers and project tools handle the boxes, the IT cutover and the move-day schedule. The part they don't cover is where people sit once you're in. Desk booking software covers that: you build the new floor plan before the move, decide which desks are assigned and which are shared, group teams into zones, and open it on move day so people book a real desk. Gridero does that part, alongside your move checklist rather than instead of it.
The move, step by step
From signed lease to the first month in the new office
Before you sign the lease
Measure your real busiest day
Run desk booking in the office you have now for a few weeks. The booking history and the Who's in view show who actually comes in on which day, so the new floor is sized to your Tuesday, not a guess.
Work out how many desks you need →4 to 6 weeks out
Build the new floor, out of sight
Upload the new floor plan as an image, trace the walls and drop in desks and rooms. Or send us whatever the architect gave you, PDF included, and we build it. Mark the new floor disabled and hidden, and your team keeps booking the old office as normal.
2 to 3 weeks out
Give every team a place
Group desks into colour-coded team zones, assign desks to the people who need the same one every day, and leave the rest bookable. People and teams come in from Google Workspace, Microsoft Entra ID or Okta, so nobody types a list.
Read the seating plan guide →Move week
Switch it on
Turn the new floor on and hide the old one. People book a real desk from the browser or from Slack, and a QR code on each desk handles check-in. Nobody walks in on day one wondering where to sit.
The first month
Fix what the plan got wrong
Every seating plan is wrong somewhere. Drag desks, move a team's zone, and tighten booking rules: how far ahead people can book, check-in windows, and auto-release so a no-show's desk goes back in the pool.
What it replaces
The seating plan stops being a document
The seating spreadsheet
Version 14, final, actually final. It goes stale the day after move day and nobody can see it on their phone.
The emailed floor plan PDF
Everyone has a different copy, nobody can tell which desk is free, and the first week is a hunt for a seat.
Names taped to desks
Fine for assigned desks. For everyone who shares, it turns into a standoff over the good desks by the window.
Office move questions
When should we set up desk booking for an office move?
Four to six weeks before move day is enough to build the floor and agree the team zones. Start earlier, before you sign the lease, if you need real attendance data to decide how many desks the new office should have.
Can we build the new office before employees can see it?
Yes. Mark the new site, building or floor as disabled and hidden. Admins keep editing it while everyone else keeps booking the current office, and you switch it on when you move.
What do we need to get started?
An image of the new floor plan: PNG, JPG or WebP. If you only have a PDF or a CAD export, send it to us and we will build the floor for you.
Can we run the old and new offices at the same time?
Yes. Every site, building and floor is separate, so the old office stays bookable while the new one is hidden. When a team moves, switch its new floor on and turn the old one off.
How do people know where their team sits?
Desks are grouped into colour-coded team zones on the map. Desks can be assigned to a person, a team or a department, and a zone can be restricted so only its team can book it.
Does it work with Slack, Google Workspace and Microsoft?
People can book from Slack, meeting rooms sync with Google Calendar, and users and teams sync from Google Workspace, Microsoft Entra ID or Okta. Microsoft 365 calendar sync is not available yet.
What does it cost?
Core is $199 per site / month with unlimited people, so headcount never changes the price. Smaller plans start lower. Every plan starts with a 14-day free trial and no credit card.
Start the new floor today. Switch it on when you move.
The trial is the full product with unlimited people, so you can build the new floor and see it working before you pay anything.
14-day free trial · No credit card required
Rather we build it? Email us the new floor plan and it's ready before your first login.